2026 Late Payment Crisis: Freelancers Wait 56 Days to Get Paid
B2B invoices in EU/US now sit unpaid for `60+ days` on average, up from 53 in 2023, and `73%` of US freelancers got paid late last year. Here is what actually works.
The Delivvo team· May 3, 2026 10 min read
In 2023, the average B2B invoice in Europe and the US got paid in 53 days. By the end of 2024, that figure had climbed past 60 days, and early 2026 reporting suggests it is still drifting upward (Atradius Payment Practices Barometer, 2024). For solo freelancers and small agencies, the practical experience is worse: a typical wait of around 56 days from invoice date to cleared funds, with the longest tail invoices stretching past 90.
The frustrating part is that none of the technology added to finance stacks over the last three years, AI bookkeeping, automated reconciliations, real-time cash dashboards, has actually moved the needle. Days Sales Outstanding (DSO) is still climbing. So this post is not about another tool. It is about the recovery sequence, contract language, and escalation rules that quietly separate freelancers who get paid from freelancers who chase forever.
What the 2025 data actually says
A quick snapshot before we get into tactics. These are the numbers that should anchor every conversation you have with a slow-paying client this year.
Average B2B payment terms in the EU and US passed 60 days in 2024, up from 53 days in 2023 (Atradius, 2024).
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Late payments cost UK small businesses an estimated £22 billion annually, and roughly 50,000 UK firms close every year citing late payment as a primary cause (FSB Cost of Cash Flow report, 2025).
US B2B DSO averaged 30 days in 2025, peaking near 47 days in the slowest sectors (PYMNTS B2B Payments report, 2025).
73% of US freelancers were paid late at least once in the past year, with the average overshoot running about 21 days past the invoice date (Intuit QuickBooks).
UK SMEs spend roughly 1.5 hours per week chasing payment, equivalent to about £684 per business per year in lost time (Bacs, 2025).
Despite a wave of AI bookkeeping tools launched in 2024 and 2025, DSO has continued to rise rather than fall (Atradius, 2024).
Why payments slipped past `60 days`
The conventional explanation, "buyers are holding cash because rates are high", is partly true but mostly incomplete. Atradius found that 55% of B2B invoices in their 2024 sample were paid late, and the most cited reason from buyers was not interest rates. It was internal process delay: approval workflows, missing PO numbers, and finance teams running on smaller headcount than they had pre-2023 (Atradius, 2024).
In other words, the bottleneck moved. Three years ago, the bottleneck was the buyer's decision to pay. Today, the bottleneck is the buyer's ability to process the payment they already approved. That distinction matters because it changes what your follow-up should say.
The AI bookkeeping mirage
Vendors spent 2024 and 2025 selling AI agents that promised to "auto-chase" invoices. DSO still went up. The reason is structural: AI is great at generating dunning emails, but the unpaid invoice is rarely sitting in the buyer's inbox waiting for a nudge. It is sitting in an approval queue, attached to a missing PO, or routed to a person who left the company in March.
The freelancers getting paid fastest in 2026 are not the ones with the slickest automation. They are the ones who, on day 7 of an overdue invoice, pick up the phone and ask a human inside the buyer's AP team a single question: "What does your system need from me to release this?"
The cost of `1.5 hours` a week
Bacs put a number on it. The average UK SME loses 1.5 hours a week to chasing, around £684 annually (Bacs, 2025). For a solo freelancer billing £75 an hour, the real cost is closer to £5,800 a year in unbillable time, not counting the cash-flow hit from the late money itself.
The recovery sequence that actually works
Most "chase templates" you find online are written for accounts receivable departments inside large companies. They do not work for freelancers, because they assume the buyer is also a large company with a clean AP process. In reality, 73% of freelancer late-pay incidents involve buyers who are themselves small or mid-sized, where one person handles approvals, payments, and reconciliation (Intuit QuickBooks).
Here is the sequence we recommend, anchored on the invoice due date.
Day -3: the pre-due nudge
Three business days before the invoice is due, send a short, friendly email confirming the invoice number, amount, due date, and payment method. No apology, no "just checking in", just a calm restatement. This single email cuts late payment incidence noticeably because it surfaces missing PO numbers and approval gaps before they cause a delay.
Day +7: the polite chase
If the invoice is 7 days overdue, switch channels if you can. An email plus a short message in whatever channel you used to win the work (Slack, WhatsApp, LinkedIn) tends to outperform email alone. Reference the specific invoice number, attach a fresh PDF copy, and ask one direct question: is there anything blocking payment on your side?
Day +14: the structured escalation
At 14 days past due, escalate inside the client's organisation. If you have only been talking to your day-to-day contact, this is the moment to (politely) copy their finance contact or the person who signed your contract. Avoid emotional language. Reference the contract clause covering late payment, the original due date, and the new payment date you expect.
Day +30: the final notice
By 30 days past due, you are statistically in the bottom quartile of payment behaviour: the PYMNTS data has US average DSO at 30 days, so anything beyond that is genuinely late by market standards (PYMNTS, 2025). Send a formal final notice that names the date you will pause work, charge statutory interest, or refer the debt onward. Keep the tone professional. Most invoices clear within 48 hours of a credible final notice.
Where Delivvo fits
If you are running this sequence manually for every client, it gets exhausting fast, and it is exactly the kind of work that quietly stops happening when you are busy. Inside the Delivvo deliverable portal, the dunning schedule and invoice templates are wired together, so the day -3, +7, +14, and +30 messages send themselves with your branding and the right invoice attached. You still pick up the phone on day 7. The portal just makes sure you never forget to.
Pre-empting late payment in your contract
The cheapest collections work happens before you sign. A 2025 FSB analysis found that small businesses with explicit late-payment clauses in their contracts recovered overdue invoices roughly twice as fast as those relying on standard 30-day terms alone (FSB, 2025). Three clauses do most of the heavy lifting.
Shorter, clearer payment terms
Default to Net 14 for new clients, not Net 30. The data suggests buyers pay an average of 21 days past whatever term you set, so Net 14 lands you near the market 30-day DSO instead of the 45-50 day average that Net 30 produces in practice (Intuit QuickBooks).
A real late-payment interest clause
In the UK, the Late Payment of Commercial Debts (Interest) Act lets you charge 8% plus the Bank of England base rate, plus a fixed recovery fee, on overdue B2B invoices, even without a contract clause. In the US and EU, you typically need to spell it out. Either way, name the rate in your contract. Saying "interest will accrue at 1.5% per month after 14 days" changes payment behaviour because it makes delay genuinely costly.
A pause-work clause
The most underused clause in freelance contracts is the right to pause delivery if invoices go unpaid past a defined date. Add a single sentence: "If any invoice remains unpaid more than 21 days past its due date, work on all active deliverables will pause until the account is current." Buyers respect deadlines they can see.
In our experience reviewing contracts shared by freelancers in the Delivvo community, fewer than 1 in 4 contained an explicit pause-work clause, even though almost every freelancer who had one reported using it successfully at least once.
When to escalate
There is a point where chasing yourself stops being worth your time. Bacs put the average chase cost at £684 a year for an SME, but for a single high-value invoice past 60 days, you are usually better off escalating than continuing to send emails (Bacs, 2025). The decision tree is simpler than most people think.
Small Claims, mediation, or a debt collection agency
For UK freelancers, the Small Claims Track of the County Court handles disputes up to £10,000 and is designed to be navigated without a solicitor. The court fee is a small percentage of the claim value and is recoverable. For US freelancers, small claims limits vary by state, typically $5,000 to $15,000. Both routes work surprisingly well against buyers who simply hope you will go away.
A debt collection agency typically takes 15-25% of the recovered amount on a no-recovery, no-fee basis. The math usually favours the agency for invoices above roughly £1,500 that are more than 45 days past due, because the time you save more than offsets the commission.
Public escalation, carefully
For repeat offenders, the UK government's Payment Practices Reporting database is publicly searchable and shows large companies' average payment days. Some freelancers have had success politely referencing it ("I see your published average is 42 days, my invoice is now at 71 days"). Use this sparingly, and only with documented evidence.
Knowing when to walk
If a client has missed two invoice cycles and refused to engage with a payment plan, the data is telling you something. The FSB found that 50,000 UK businesses fold every year citing late payment as a primary cause, and a large share of those failures involved a single client who was allowed to keep accumulating debt long past the point where collection was realistic (FSB, 2025). Walking away with the loss is sometimes the cheapest option.
Your 30-day fix list
If late payment is currently eating your week, here is the shortest path to a different result inside the next month.
Default new contracts to Net 14, not Net 30, and add an explicit late-payment interest clause naming a real rate.
Set up the day -3, +7, +14, +30 chase sequence today, even if it is just calendar reminders, and commit to one phone call on day 7 of any overdue invoice.
Add a pause-work clause to every active retainer this week, and tell clients in plain language that it exists.
Audit your top 3 slowest-paying clients: get the name and email of someone in their AP team before the next invoice goes out.
For any invoice already past 45 days, get a quote from a no-recovery-no-fee collection agency before you spend another hour chasing it yourself.
The headline number is grim: 60+ days to get paid, £22 billion in annual UK losses, 73% of freelancers stung at least once last year. But the freelancers who hold the line on terms, run a disciplined recovery sequence, and escalate without flinching are not waiting 56 days. They are getting paid in 18.
